Bilingual Legal Administrator - Permanent - 17060

City: Ottawa

Salary: N/A

Added: April 10, 2024

Bilingual Legal Administrator - Permanent - 17060

About the Opportunity

Our client is an organization located in Ottawa’s downtown core. They are looking for a fluently bilingual Legal Administrator to join their team on a full-time, permanent basis.

Duties include but are not limited to:
  • Perform legal clerical duties such as maintain records, accounts, and file management. Triage new legal matters/inquiries, determine the type/nature of the request, determine whether all required information has been provided and liaise with the requestee(s) where further information is required
  • Summarize new legal matters/inquiries and redirect them to the appropriate in-house legal counsel
  • Proactively provide support to in-house counsel, communicate with key stakeholders in accordance with standard operating procedures
  • Ensure that all files/inquiries are properly documented and saved
  • Proactively identify and monitor applicable deadlines and ensure files/inquiries are actioned in a timely fashion
  • Proactively draft retainer letters and communiques
  • Maintain and optimize the file management systems and ensure all legal matter/inquiry datapoints are captured by the Legal Department’s file trackers
  • Schedule meetings with staff, members, elected officials, external counsel, etc. Prepare agendas and assemble meeting documentation. Reserve meeting rooms and book necessary travel
  • Coordinate travel arrangements and complete expense claims
  • Review correspondence in relation to the Legal Services Department. Direct correspondence appropriately or respond to the matter personally when appropriate
  • Draft briefing memos, letters, reports, presentation, minutes, and other documents
  • Assist with developing Legal Services standard operating procedures
  • Assist with data analysis
  • Assist with developing and/or maintaining Legal Services tools, trackers, and databases
  • Assist with developing and/or maintaining the file management systems
  • Provide support to staff regarding the use of various systems managed by Legal Services
  • Assist with creating Legal Services presentations
  • Assist with the onboarding of new Legal Services employees
  • Act as software and database administrator as required
About You

The successful candidate will have the following:
  • Legal or Office Administration diploma
  • 2+ years of experience in office administration, ideally gained within a legal environment
  • Experience working in labour/employment law and/or civil litigation would be considered an asset
  • Fluent bilingualism in French and English is required
  • Experience managing strict timelines
  • Experience working with confidential material
  • Ability to identify and follow strict deadlines
  • Ability to summarize legal matters to internal lawyers and administrators
  • Ability to explain/breakdown job responsibilities/tasks to colleagues/new hires
  • Ability to delegate tasks to new administrators when appropriate
  • Highly proficient with Microsoft Office productivity tools
  • High degree of comfort with confidentiality principles
  • Ability to adapt to changing situations, new ideas, and concepts
  • Sound judgement and tact
  • High level of attention to detail
  • Basic problem-solving capabilities
  • Ability to multi-task; take the initiative; be proactive; flexible
  • Ability to communicate with a diverse workforce and facilitate successful performance in a team-based environment
  • Project Management skills
  • The ability to travel 4x/year
  • Must be eligible for Top Secret security clearance
About the Job

Salary will depend on experience. Benefits (which include an RRSP plan), as well as free parking will be provided. Remote work is an option.

How to Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to If you are already registered with us, please contact your Senior Recruiter. Please quote job 17060.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity. 
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